Reduce excel file size

Unnecessary formatting such as cell borders, colors, or fonts. This will help reduce the file size. 03 Compress images. If your Excel file contains images, you can reduce their size to decrease the overall file size. Select the image, go to the 'Format' tab, click on 'Compress Pictures', and choose the desired resolution and compression options. 04 Remove hidden data. Excel files may contain hidden data such as comments, personal information, or previous versions. To remove this hidden data, go to the 'File' tab, click on 'Check for Issues', and select 'Inspect Document'. Choose the data you want to remove and click on 'Remove All'. 05 Save the file in a different format. Saving the Excel file in a different format can sometimes reduce its size. Go to the 'File' tab, click on 'Save As', and choose a different file format such as .xlsb or .csv. This will create a new file with a smaller size. 06 Compress the file using pdfFiller. Open the reduced Excel file in pdfFiller, go to the 'Reduce File Size' feature, and follow the instructions to compress the file further. This feature will optimize the file size without compromising the data or formatting. 07 Save the compressed file. Once the file is compressed using pdfFiller, save it to your desired location. The file size should now be reduced from 6 MB to 2 MB. By following these steps, you can easily reduce the size of your Excel file from 6 MB to 2 MB using the pdfFiller product's 'Reduce Excel From 6 mb to 2 mb' feature. Enjoy a more optimized and efficient file size! For pdfFiller’s FAQs Below is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us. Why is my Excel file so large with little data? It happens many times that we import data in Excel file for temporary use but forget to remove it. This increases the size of the Excel file. To reduce the size of Excel file identify the data that you don't really need. Delete those ranges and save the file. How do I make the MB smaller in Excel? Remove blank space in your sheets. Check for and delete unnecessary hidden sheets. Save your files in binary format (. Remove formatting on raw data. Double check Conditional Formatting ranges. Disable automatic formula calculation. Use a Watch Window to always check on specific cells. Why my Excel file is too big? Excel has a used range for every sheet in your workbook. The larger this is, the bigger the file size becomes. Especially in older files, even if cells are blank and have no formatting, Excel may be treating them inside the used range, leading to a larger file size for no reason. How do I reduce the MB size of an Excel file? Do you want to know how to reduce your Excel file size?First, audit your large Excel file.Tip #1:

Hidden CellsHidden cells within an Excel file can also contribute to increased file size. To address this:Unhide Hidden Cells:Identify any hidden cells in your worksheet.Unhide them by right-clicking and selecting the appropriate option.Method 10 – Copy Sheets to a New FileTo determine which sheet occupies significant space, copy the sheets (or a group of sheets) to a new file:Right-click on the sheet name.Select Move or Copy.Choose (new book) and mark Create a copy.Save the new workbook.Download Practice WorkbookYou can download the practice workbook from here:Related ArticlesHow to Zip an Excel FileHow to Compress Excel File for EmailHow to Compress Excel File to Smaller SizeHow to Compress Excel File More than 100MBHow to Reduce Excel File Size Without Opening[Fixed!] Excel File Too Large for No ReasonHow to Reduce Excel File Size with MacroHow to Reduce Excel File Size Without Deleting DataExcel Reduce File Size | Excel Files | Learn Excel Get FREE Advanced Excel Exercises with Solutions!

Do away with significantly large Excel files in financial modeling Join the ranks of over 1.8 million professionals who choose CFI for their mastery of accounting, financial analysis, modeling, and beyond. Expand your expertise with specialized content, such as guides on 'How to Reduce Excel File Size,' ensuring you're well-equipped for efficient and streamlined data management. Start Free To reduce Excel file size, remove unnecessary worksheets, data, formulas, and formatting. Additionally, convert formulas to values, remove Pivot Cache, and save in binary format (.xlsb). Compressing the file into a zip archive can also help. Each method improves performance and ease of sharing but comes with trade-offs.How to Reduce Excel File SizeThe Excel file size of a financial model might become considerably large due to an increasing level of complexity and amount of details added. The workbooks suffering from large file sizes would run much slower.Circulating such large files with your colleagues would also become a painful process, especially when they are over 50 MB in size. Thus, it is always important to minimize the file size while building your financial models. There are several methods to help you reduce the Excel file size[1], as listed below.SummaryReducing the file size helps to improve Excel’s running speed and simplifies the process of sharing the file with others.While building financial models, the Excel file size can be reduced by removing unnecessary data, formulas, worksheets, formatting, and Pivot Cache.The Excel file size can be further compressed by saving the file in binary format or compressing it into a zip archive.Despite the benefits of smaller file sizes, the above methods also come with some drawbacks, and choosing which method to use depends on the circumstances.Download Excel Keyboard Shortcuts Cheat SheetWays to Reduce Excel File Size1. Remove unnecessary worksheets, data, and formulasThe number of worksheets and the amount of data contained in an Excel file are directly related to the size of the file. Deleting unnecessary worksheets and data is the simplest and most efficient way to reduce the excel file size.Converting unnecessary formulas into values also helps to deflate the file size. This can be done by copying the selected cells and pasting them as “Values” under the “Paste Options” tab. The shortcut for this step is Ctrl + Alt + V + V.Financial models are required to remain dynamic and adapt to changes in inputs. Thus, it is important to identify whether the number